CNTS Travel Reimbursement Form

TRAVEL REQUIREMENTS AND GUIDELINES

 

Please read the travel guidelines carefully prior to making travel arrangements. The reimbursement worksheet along with itemized receipts should be submitted via the form below by Friday, July 19, 2019.

Transportation
(Air/Rail/Ground)
For participants not already planning to attend ACC, we invite you to request an additional travel allotment to reduce the cost of your airfare.
  • U.S. carrier
  • Coach class only
  • Original passenger receipt or e-ticket receipt must be submitted with reimbursement form.
  • The e-ticket/itinerary must show proof of payment (i.e. credit card being charged).
  • Reimbursement for one checked bag per trip each way
  • May arrive prior to or stay after meeting dates at your own expense
  • Travel must comply with the Fly America Act. U.S. flag airline unless you qualify for an exemption.
Meals & Incidentals (M&IE)
  • Not reimbursable
Lodging
  • Lodging will be reimbursed up to $250/night with submission of itemized receipts
  • Room and tax only
Rental Car
  • Not reimbursable
Mileage
  • Not reimbursable
Taxi / Parking
  • Not reimbursable
Reimbursement Forms
  • Download reimbursement form here
  • Please submit reimbursement form and receipts by Friday, July 19, 2019 using the form below.
  • U.S. citizens must provide a W-9.
  • Non U.S. residents must provide a W-8 and also complete a Business Visitor Questionnaire (BVQ). Please use the following responses for the BVQ form:
    • Purpose of Visit: Other (CNTS Workshop 2019)
    • Vanderbilt Department You Will Visit: VU-ISIS
    • Department Contact Name: Gerilynn Pearce
    • Department Contact Email: gerilynn.pearce@vanderbilt.edu
    • Dates you will visit Vanderbilt: July 7-9, 2019
  • If you did not complete a W-9/W-8 Form prior to traveling, please visit the registration desk during the workshop to complete the form.

Please complete the form below to receive reimbursement.